HaulGrid / Hauling operations
Trucking Invoicing Software
Turn reviewed aggregate and bulk hauling work into customer invoices. Keep the quantity, rate, charges and supporting evidence connected without rebuilding the load in a spreadsheet.
Start with eligible work, not a blank invoice
A customer invoice needs more than a ticket count. The office must know which work is approved, which customer should be billed and whether it already belongs to an active invoice. HaulGrid builds candidates from eligible tickets instead of asking the team to recreate every load manually.
HaulGrid supports billing from approved, eligible tickets. Review the customer, selected tickets, quantities, units and rates before creating the invoice. Supporting ticket evidence helps the office explain each load without reconstructing the record in a separate billing sheet.
Review hauling, FSC and Additional Charges together
HaulGrid invoice review includes the hauling economics and applicable configured fuel surcharge and Additional Charges. Those are distinct parts of the agreement. A fuel policy is not automatically applicable to every customer, and a fixed charge does not behave like a percentage charge.
Authorized users can adjust invoice line rates during final review. Related charges recalculate under their configured rules, while the original rates remain available for audit. Committed invoices and settlements stay protected when setup data changes later.
Prepare the complete customer document
When ticket images are required, HaulGrid prepares one combined invoice and supporting-image PDF, with one ticket image per page. Required image evidence must be complete or preparation fails explicitly. Digital tickets that legitimately have no image do not need invented placeholder pages.
Existing complete packages can be reused. Bulk download prepares the required documents before collecting the individual invoice PDFs into a ZIP. Preparing, previewing or downloading a PDF does not mark an email sent; the user still explicitly confirms sending.
Keep accounting handoffs and corrections deliberate
Customer billing, hauler settlement and QuickBooks Online synchronization serve different responsibilities. HaulGrid supports invoice sync where the integration and mappings are configured. A successful sync is not proof of customer email delivery, and a settlement is not a second copy of the customer invoice.
Committed invoice history remains protected. Supported void and correction workflows preserve the original financial record rather than changing an old PDF to match new operational data. Bring your rate basis, charge rules and supporting ticket requirements to a demonstration so the complete workflow can be evaluated.
Related guides
All resourcesWorkflow
From Scale Ticket to Invoice: The Aggregate Hauling Workflow
Follow a load from planned work to captured evidence, office review, billing and supporting documents, with clear checks at every handoff.
Billing
Why Aggregate Trucking Billing Needs More Than a Freight Rate
Understand the roles of quantities, units, hauling rates, fuel surcharges, additional charges and reviewed tickets in aggregate invoicing.
Bring your hauling workflow
Talk through your trucks, ticket handoffs and billing agreements with the HaulGrid team.